Short Notice Filler: A Game-Changer for Busy Practices

A Smarter Way to Reduce White Space 

Tired of tedious manual processes to fill a single last-minute slot? Want to find the hidden revenue in your calendar, without increasing your team’s workload?  

With Dentally's short notice filler, this week’s empty slots become opportunities. In just a couple of clicks, you can fill empty slots in the next five days, with minimal effort. No spreadsheets, no lengthy calls! 

Tom Massey, Operations Manager at Your Dentist, said “it’s a game-changer for us”. Here's how the short notice filler will help reduce admin and keep your diary full – with real insight from Tom's practice. 

Maximum Results With Minimal Effort 

“Our receptionists have said how easy it is – you can just press a button and it goes.”

The short notice filler is easy to use – adding patients to your list as part of your existing booking workflows, and we’ll show you empty gaps. Then start the automated SMS messages and we’ll do the rest – freeing up your mental bandwidth without compromising on outcomes.  

When a patient confirms, we’ll automatically move their appointment to that slot and send confirmation - and we’ll also stop the automation and let any unsuccessful patients know, so no one is left uncertain. 

Fill This Week’s White Space, Fast 

“Previously we could spend 2-3 hours over the course of the day ringing patients to fill a gap - we don’t make half as many phone calls now, because we don’t need to.”

What could your team achieve if you had 2-3 hours of time back on a busy day? 

The short notice filler means no more manual lists, endless phone calls or trawling through calendars to identify empty slots – and more time to focus on patient care and other essential admin.  

💡 Top tip: Add as many booked appointments as possible to your short notice list – this gives you the best chance of filling slots quickly.  

Smart Features That Keep You in Control 

“It will only fill the gaps we ask it to fill – it's in our control.”

The short notice filler does the thinking for you, contacting the right patients in the most effective order while you maintain full control of when and how. 

You have full customisation of the short notice settings, ensuring only the right patients are contacted. You can benefit from intelligent short notice filling, without relinquishing control! 

Short Notice Results You Can Measure 

“We’ve filled over 50 gaps in the last month!”

Based on contacting an average of 15 patients per slot, filling two slots could be equivalent to a month’s worth of SMS spend! And if you fill over 50 slots in a month, you could see thousands of pounds in revenue that might otherwise have gone untapped. The short notice filler helps you drive tangible results to achieve your business goals. 

Happier Teams and Happier Patients 

“It’s changed things for the better and improved the morale and workload of the team.”

Use the ‘Appointments’ report to show tangible results and return on investment – so everyone can see how a few easy steps will provide better results! 

It’s quicker and more achievable– turning a frustrating task into a rewarding one. Less tedious admin and more visible success will lead to improved morale and reduced stress. 

And better yet, it’ll also benefit your patients – they can respond more easily during the day without having to answer calls, making it easier for them to be seen sooner. It’s a win for everyone! 

Turn Empty Slots Into Revenue 

Say goodbye to time-consuming manual workflows. You can increase revenue, give patients more flexibility and maximise the space in your calendar – all while staying completely in control! 

With the right habits, it’s a powerful time-saver – check out our best practice blog for tips and reminders on getting the most out of this feature, and download our cheat sheet.